Metrics and dashboards for procurement

Nowadays, procurement is a strategic function, the link between the needs of a firm and the suppliers or contractors. The purchasing function provides a key role in the competiveness of a company. The purchasing department is involved in several levels: purchasing of goods, procurement of services, and management of suppliers… Driving efficiently the procurements will greatly participate at improving the productivity of an organization.

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Procurement performance management




The procurement function interfaces with many other business functions (production, sales, accounting, marketing ...) and an optimal management of it is essential for the company.

By creating a dashboard of purchases you can get a real management tool to take decisions according to your business strategy. Indeed, by analyzing all processes related to procurement, such as purchase orders management, inventory, or your different types of providers, you can optimize your procurement process and profitability of your business.

With the procurement dashboard, you have a powerful tool to regularly and precisely drive your activity, giving you a significant advantage to perform relevant analysis. Thanks to the publication functionality of Bittle, you can easily share your dashboards with the others entities of the company or directly, in a collaborative way, with your suppliers or contractors.

Risk management is a daily concern in business, and optimizing suppliers’ policy is a major objective for the purchasing department. Recent studies show that today the suppliers’ relationship management is a priority for purchasing managers, sometimes even more important that costs reduction. Decrease your risk by creating an overview of your procurement function … How? By creating a single dashboard containing all key performance indicators based on your supplies, your suppliers, your tendering or your contracts.

Procurement dashboard



Procurement dashboard
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Procurement Metrics




Procurements have an important impact on companies margin.

By optimizing thanks to metrics and dashboards, you grant productivity increase within all services of your company.

Manage your procurements





Procurement axis allows you to ensure a detailed track of your purchases and the performance of your central purchasing. By following on a regular basis and analyzing trends of metrics, you get the ability to quickly identify strengths and weaknesses of your procurement process. What are my real savings? What is the average value of my orders? How is my e-procurement ratio?

Example of metrics :

% of actual vs estimated savings, Average time to procure, Number of purchase requests, Number of purchase orders, Total value of orders, % of discount, Average value of orders, Number of PO not confirmed, e-procurement ratio, On-time delivery.

Contracts





Are my contracts suited to my customers? What is the percentage of orders based on a standard contract? With a few clicks create and analyze your procurement KPIs.

Example of metrics:

% of value orders based on standard contract, % of orders based on a standard contract, % of contracts using own Terms.

Analyze your suppliers





Analysis of your suppliers is key element of the health of your procurement department. Thanks to Bittle, you can build a clear and global view of all your suppliers and greatly optimize your supply chain. What is my % of purchases made from this supplier? Who are the suppliers with whom I am most active? What are the delivery delays of these suppliers? Easily find the answers to your questions in procurement dashboard.

Example of metrics :

% of procurement requests satisfied by the preferred supplier, Spend per supplier, Number of boosts suppliers, % of unused suppliers, % of part references satisfied by at least 2 preferred suppliers.

Follow your tendering





Keep an eye on your procurement activity by following your tendering. Quickly and easily analyze the effectiveness of your actions through crystal clear metrics.

Example of metrics :

Number of Call for Tender published, Average number of responses received to RFP, % of receipts of formal bids & proposals via the Internet